1. Who we are
ClientFlow is built by Chinguetti Labs and published by AfriNetPro LLC, a Barro Services LLC company. In this policy, “we” and “us” refer to the publisher of the app.
2. Your recordings stay on your device
ClientFlow records meetings, transcribes them and turns the transcript into documents such as recap emails, project briefs, action items, proposals and status updates. Recordings, transcripts, documents, clients, templates and your profile are stored on your device. We do not run a server that receives them.
If you turn on iCloud Backup in Settings, copies of your recordings and documents are stored in your own iCloud Drive under your Apple Account; we cannot read them.
3. Transcription
- Apple Speech (default): when on-device recognition is available for your language, transcription runs entirely on your device. Otherwise iOS may send audio to Apple to process the request, as described in the system permission prompt. Audio is never sent to us.
- OpenAI Whisper (optional): if you add your own OpenAI API key and choose Whisper, the audio file is sent from your device to OpenAI using your key. OpenAI’s privacy policy applies to that processing.
4. Document generation with third-party AI
Documents are generated by an AI provider you choose and configure with your own API key: Claude (Anthropic), GPT (OpenAI), Gemini (Google) or Azure OpenAI (Microsoft). Before the first request, the app asks for your permission and names the provider.
What is sent, from your device directly to the provider: the meeting transcript, the meeting details you entered (title, client, project, attendees), your optional instructions, and your profile name and company so the document can be addressed correctly. The provider’s own privacy policy and data-use terms apply. We do not receive, store or see these requests or their results.
The bundled sample meeting can be turned into documents without any provider; that content is included in the app and nothing is sent anywhere.
5. API keys
API keys you enter are stored in the device Keychain and used only to call the provider you chose. They are never sent to us.
6. Purchases
ClientFlow Pro is an auto-renewing subscription sold through Apple’s App Store. Apple processes the payment; we receive no payment card details. The app checks your subscription status with Apple’s StoreKit on the device.
7. What we do not do
The app contains no advertising, no analytics and no third-party tracking or data-collection SDKs. We do not track you across apps or websites and do not sell or share your information for advertising.
8. Device permissions
Microphone (recording) and Speech Recognition (transcription) are requested the first time you record. Background audio keeps a recording running when you switch apps or lock the screen. You can change permissions at any time in iOS Settings.
9. Retention and deletion
You control retention: delete any recording or document in the app (Library and Settings → Storage), delete your iCloud backup from Settings → iCloud Backup, or delete the app to remove everything stored on the device. Data you sent to an AI provider is governed by that provider’s retention terms.
10. Children
ClientFlow is intended for professionals and is not directed to children under 13.
11. Changes and contact
We will update this policy when the app’s practices change and show the date above. Questions: info@chinguettilabs.com. Please do not send recordings or API keys by e-mail. See also the Terms of Use and the support page.